====== Workshop 2025/06/07 ======

Links: [[https://u.kyoto-u.jp/31h7o|Webpage]] [[https://u.kyoto-u.jp/kx84t|申込]]

To-do list (June 4, 2025):

  - In the morning of June 7, buy Ajyarimochi as souvenir for 5 guest speakers (1,410 Yen x 5 = 7, 050 Yen -> Li-Yang)
  - How to use the microphone and camera during the Zoom session? We need one staff to manage the Zoom session.
  - Invite Zoom participants to come to venue (June 4th today).
  - Call Uber taxi on about 6:45pm, June 7th (dinner ends at 7pm)

To-do list (May 28, 2025):

  - <del>LIYANG should share the info of registered participants & "アンケート調査" with Prof. and WEN</del>  (5/28 done)
  - <del>Disseminate the posters</del>__(85 A4-sized pcs finished, and 1 big poster at the back entrance of GSAIS Building)__
  - Request the key for Room 113 on June 6  (LIYANG)
  - <del>Zoom setting</del>  (Prof. Zhao, 5/28 done) [[https://kyoto-u-edu.zoom.us/j/86250187814?pwd=a5UFX6VyrcctV1NVpd9gvzE9xQRwdg.1|https://kyoto-u-edu.zoom.us/j/86250187814?pwd=a5UFX6VyrcctV1NVpd9gvzE9xQRwdg.1]] or Meeting ID: 862 5018 7814, Passcode: 469453
  - Explain the core concepts of the workshop to the guests (LIYANG)
  - <del>Confirm the topics of the panel discussion with 濱田　太陽</del>  (LIYANG)
  - Consider the topics and activities for 自由懇談
  - Prepare the name cards for the guests (LIYANG)
  - Arrange the seats (LIYANG)
  - Invite participants (at least 15 Japanese)
  - <del>Invite Haraguchi lab, Du lab, students of Well-being Lecture, AFLSP students and alumni, L-INSIGHT Prof. Nakano (Prof. Zhao)</del>  (5/28 & 5/29 done)
  - Make a guideline of the access to GSAIS for the guests (from Kyoto Station to GSAIS and back to Kyoto Station at 20:30)
  - Dinner (Prof. Zhao)
  - Prepare for some Name tags & printed lecture summary (LIYANG)

To-do list (May 22, 2025):

  - Poster, offline and online, where, how
  - Applications, especially, Japanese participants
  - Photo taking: when, where, who, how
  - Pre-meeting with all speakers: topics, especially panel discussion, free discussion
  - Presentation related issues (connector, audio, PC & laptop), including collecting slides one day before.
  - Venue: who is responsible for that? Gate/Door opening/closing, welcoming speakers, cooler, light, seats arrangement, presentation support (connector, PC trouble, etc), etc
  - Registration: who is responsible for that? List, name tags (speakers & participants), etc
  - Time keeper
  - Food and drinks (What date?)
  - Instructions to speakers about the clothing
  - Transportation between Kyoto Station and the venue: maybe taxi is needed
  - Questionnaire related issue