====== ICIT 2023 ======

  * HP: [[http://icit.org/|http://icit.org/]]
  * Date: 14-17 Dec, 2023 (registration begins from 13 Dec)
  * Program: http://www.icit.org/program.html

**Committee members (in the mailing list)**

  * Prof. Liang Zhao (Kyoto University)
  * Prof. Xuefeng Liang (Xidian University)
  * Prof. Kai-Chun Chang (Kyoto University)
  * Prof. Weiwei Du (Kyoto Institute of Technology)
  * Ms. Masayo Sakamoto (Secretary, Kyoto University)
  * Ms. Joy Xu (Coordinator, Chengdu Young Education & Consultancy Co., Ltd)
  * Ms. Lily Chan (Secretary, Chengdu Young Education & Consultancy Co., Ltd)

===== Visa =====

  * (2023/11/11) Invitation letter has been sent to Ms. Xu in the Wechat group for Prof. Abdullah Almutairi, Kuwait University

===== Venue =====

  * Clock Tower, Kyoto University ([[https://www.kyoto-u.ac.jp/en/about/profile/facilities/staff/clocktower|https://www.kyoto-u.ac.jp/en/about/profile/facilities/staff/clocktower]])
  * Cost: 176,500 Yen.

**schedule (finally fixed on Dec 01)**

^  Room  ^  Capacity  ^  Price (per hour)  ^  Dec 13 (registration)  ^  Dec 14  ^  Dec 15  ^  Dec 16 (online session)  ^  Dec 17 (optional tour)  ^  Remark  |
|  Hall I  |  100  |  8,600 Yen  |  17-18  |  9-17 (16-17: cleaning)  |  -  |  -  |  -  |   |
|  Hall II  |  100  |  8,600 Yen  |  -  |  15-20 (dinner: 17-19)  |  -  |  -  |  -  |   |
|  Meeting room I  |  18  |  1,100 Yen  |  12-18 (17-18: cleaning)  |  -  |  -  |  -  |  -  |   |
|  Meeting room II  |  18  |  1,100 Yen  |  -  |  12-17 (16-17: cleaning)  |  -  |  -  |  -  |   |
|  Meeting room III  |  30  |  2,200 Yen  |  -  |  12-18  |  9-13 (12-13: cleaning)  |  -  |  -  |   |
|  Meeting room IV  |  24  |  2,200 Yen  |  -  |  12-18  |  9-13 (12-13: cleaning)  |  -  |  -  |   |

**equipment**

The availability of projector, audio, and mic are confirmed and the rooms will be checked in Dec 12th.

**Poster**

None.

===== Campus WIFI =====

  * Dec 12th: Prof Chang → Ms. Sakamoto to print out **45** eduroam guest accounts.
  * 12:30, Dec 13th: Ms. Sakamoto -> Meeting room I (registration room)

===== Dinner =====

  * Time/date: 5pm-7pm, Dec 14th (3pm-5pm: preparation, 7pm-8pm: clean)
  * Place: Hall II (the room next to the main meeting hall)
  * Menu: 180,000 Yen for 34 persons including 24 special dinners, 10 vegan/vegetarian A dinners, 34 free drinks (light), and additional Sushi and fruits. See the {{ :public:public:icit2023:c20-1992-quotation.pdf | quotation}} (in Japanese). For the detail of the menu,  see [[https://www.s-coop.net/service/food/party/catering.html|food menu]] and [[https://www.s-coop.net/service/food/party/catering_drink.html|drink menu]].

===== Lunch x 2 =====

Drinks will be decided in Dec 13th (about 120 Yen/person)

**12:10-13:40, Dec 14, Hall I, 37 persons (including 2 volunteer students and 3 vegetarians)**
  * 柿沼惣菜店 1,330 Yen (tax included) x 34 persons = 45,220 Yen. Pickup: 11:15. Shop: https://kakinuma-souzai.com/
  * (Vegetarians) あーすきっちん ビーガン弁当 1,380 Yen (tax included) x 3 persons = 4,140 Yen. Pickup: 11:00. Shop: https://www.earthkitchencompany.jp/

**11:30-12:30, Dec 15, Meeting Room IV (25 persons)**
  * キッチンハリーナ 1,200 Yen (tax included) x 25 persons = 30,000 Yen. Pickup: 11:20. Shop: https://kitchen-halina.jimdofree.com/

===== Coffee break =====

  * 10:50-11:20, Dec 14th, Hall I, 30 persons 
  * Some cookies and coffee or juice will be fine. -> budget 20,000 Yen - 30,000?
  * Cookies and drinks except for hot coffee can be bought from the Seikyou shop on Dec 13th (-> Ms. Chan et al).
  * Hot coffee, https://shop.tullys.co.jp/detail/1000556 2600 Yen for 10 cups -> 7800 Yen for 30 cups.

===== Social program =====

No optional one-day tour since nobody applied for it (updated: 12/05).

  * [[https://kyoto.travel/en/|Kyoto City Official Travel Guide]]

===== Part-time work secretary =====

  * Dec 13 (12-18): one ⇒ 9,000 Yen (1,200 Yen/h x 7h + 600 Yen for meal) -> Ms. Sakamoto
  * Dec 14 (9-18): one ⇒ 12,000 Yen (1,200 Yen/h x 10h including lunch) -> Ms. Sakamoto
  * Dec 15 (9-13): one ⇒ 6,000 Yen (1,200 Yen/h x 5h, no meal) -> Ms. Sakamoto

===== About manner and garbage etc =====

This shall be prepared by Ms. Sakamoto and announced to every participant when they first come to the venue.

  * In Japan, one with a large suitcase shall not take a bus but use train and/or taxi for transportation.
  * Garbage shall be thrown into specified containers. If not sure, take them back to the hotel.
  * Smoking is allowed only at specified place. Do not smoke if not sure. Otherwise you may be charged.
  * Eating and drinking at the venue are only allowed in the meeting rooms. DO NOT eat or drink in the corridor.

===== Misc =====

  * UPS: 1Z861A8X0441940499 (→ Kyoto) (received on Dec 11th)